Purchasing

Purchasing Basics听听听听听听Important Notices

Purchasing Basics (.pdf) [NEW 06Dec21]听听听听听听听听听听听听听听听听听 FY25 Purchasing Deadlines 听applies to any purchase听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听 that will be needed at the start of FY25.听

The most common procurement approaches are:听听听听听听听听听FY24 Year-End Deadlines 听applies to any purchase听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听听 that will be needed before the end of FY24.

1. General Procurement & Small Purchase [NEW 14Apr21]

<$10,000 - No Bid
$10,000 - $20,000 - Bid (3 quotes required)
$20,000 - $30,000 - Bid (5 quotes required)
$30,000+ - Competitive Bid Process

2.听 Sole Source / Proprietary (.pdf)

3.听 (site)

4.听 PPCS Service Contracts (site)

5.听 (Complex or high dollar) (site)

6. Public Works

Public Works Bid Procedures (.pdf) [NEW 21Oct21]

Public Works Quote Tabulation (.xls)

Public Bid Law FAQ (.pdf) [NEW 7Feb23]

听

General Procurement & P-Card Overview (.pdf) [NEW 24Jan23]

听

Vendor Procedures

Business Cards (site) [NOTE: The vendor will charge sales tax. If you use your P-Card, you are responsible for contacting the vendor for reimbursement of the tax amount]

Home Depot Tax Exempt Certificate (.pdf)

Purchasing from Amazon - New Account Setup (.pdf) [NEW 03Jun21] - Instructions for setting-up an account under 四色AV's Business Account for purchases using a P-Card or PO

Purchasing from Amazon - Buy with PO (.pdf) [NEW 03Jun21] - Instructions for making a tax-free purchase using 四色AV's Business Account and paying with a PO

Purchasing from Best Buy (.pdf) [NEW 14Jun21]

Purchasing from Lowe's (.doc)

Purchasing from Sam's Club (.pdf)

Purchasing from Wal-Mart (.pdf) [NEW 04Mar24]

Shredding Services (.pdf) [NEW听 09Mar22]

听

Specialized Purchases / Special Commodities

(.pdf)

Bullet Proof Vests / Weapons (.pdf)

(site)

(.ppt)

Hardware / Software / Information Technology听 Please obtain quotes and approval to purchase from IT in order to confirm compliance with the University's information technology standards.

Scientific & Laboratory Research Equipment (.pdf)

(Controller's Forms site)

Vehicles (site)

听