Subawardees - obtaining a DUNS number and registering with sam.gov for debarment and
suspension certification
Executive Order (E.O.) 12549 calls for the creation of a government wide debarment
and suspension system in connection with all transactions with federal agencies. Debarment
and suspension are actions taken by the federal government against organizations or
individuals who have committed fraud or a criminal offense in violation of federal
law. This E.O is implemented in FAR 521.209-5 and 28 CFR Part 67, for prospective
participants in primary covered transactions, as defined at 28 CFR Part 67, Section
67.510
The regulations require that the University of Louisiana at Monroe (which is the
formal applicant for grant and contract funds) certify that neither the University
or the University's officers nor researchers:
1. Are presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions (defined as being eligible to receive federal funds)
by any federal department or agency.
2. Have, within a 3-year period preceding an application for funding, been convicted
of or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain or performing a public
transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen property.
3. Are presently indicted or otherwise criminally or civilly charged by a government
entity (Federal, State, or local) with commission of any of the offenses enumerated
in (2) above.
4. Have, within a 3-year period preceding this application, had one or more public
transactions (Federal, State, or local) terminated for cause or default.
In this case, the applicant is the University, the principals are members of the
University's executive board and/or senior administrative staff, and researchers are
the faculty and their professional colleagues who undertake such research activities.
University of Louisiana at Monroe treats this requirement as a negative certification,
i.e., that no principals or researchers at the Institution are debarred, suspended,
or proposed for debarment or suspension.
Any individual who meets any of the conditions in 1-4 above must immediately notify
the Office of Sponsored Programs and Research and are precluded from receiving federally
funded grant or contract awards or from being paid with federal funds.
Subawardees Instructions
- How to obtain a DUNS number and register at sam.gov - download instructions [.docx] [1-23-14]
- How to verify an organization or individual:
includes information regarding entities debarred, suspended, proposed for debarment,
excluded or disqualified under the nonprocurement common rule, or otherwise declared
ineligible from receiving Federal contracts, certain subcontracts, and certain Federal
assistance and benefits. This information may include names, addresses, DUNS numbers,
Social Security Numbers, Employer Identification Numbers or other Taxpayer Identification
Numbers, if available and deemed appropriate and permissible to publish by the agency
taking the action.
Each individual faculty and staff member proposing a contract or subcontract must
conduct the search and verify that the proposed contractor is not debarred, suspended,
proposed for debarment, excluded or disqualified from receiving any federal funds.
This rule will apply to all contracts regardless of their funding source. Should your
search result in a positive identification, please contact OSPR and/or purchasing
office immediately to discuss a possible course of action. Contracting with individuals
or businesses identified on the EPLS could have serious consequences for credibility
and safety of University operations.
To conduct your search, please visit he website
Click on 鈥淪earch Records鈥� (no log-in required)
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